Calendars and planners
Printed tools designed to organize, plan, and inspire every day.
Printing formats adapted to your needs
Calendars and planners need to balance structure, readability, and durability. They are made to be handled often, written in, carried around, and consulted every day. The right format, binding, and paper help ensure pages are easy to use, layouts stay clear, and the finished product feels practical as well as polished.
Some projects are designed for desks or walls, while others are meant to travel from meeting to meeting or fit easily into a bag. The best printing choices depend on how the calendar or planner will be used, how much writing space is needed, and how the pages need to function over time.
Planner or agenda
Format: 5 x 8″ or 6 x 9″
Binding: Softcover or Spiral / Wire’O
Paper: White offset or matte
Desk planner/calendar
Format: 5.5 x 8.5″ or 8.5 x 11″
Binding: Spiral or Wire’O
Paper: White offset or matte
Wall calendar
Format: 8.5 x 11″ or 9 x 12″
Binding: Saddle-stitch or Spiral / Wire’O
Paper: White offset or glossy
Looking for
a custom
solution?
Whether you are creating a personal agenda or a custom organizational tool, our team is here to help you choose the right format, paper, and binding for your project.
With a wide range of trim sizes, binding options, and paper stocks available, you have the flexibility to create a product that feels useful, durable, and aligned with your vision.
Choosing the right binding and paper for your calendar or planner
The right format depends first and foremost on how the calendar or planner will be used. Wire’O binding is often ideal because it allows pages to turn easily and lie flat, making writing and consultation more comfortable. Saddle-stitched formats can work well for lighter calendars with lower page counts, while softcover formats are a good option for planners that need a more book-like feel.
Paper choice also plays an important role. Offset paper is often preferred for planners because it is easy to write on and reduces smudging. Matte papers offer a clean, soft finish with low glare, while glossy papers can be a strong choice for calendars that rely heavily on photography or visual impact.
The right combination of binding and paper helps make the product easier to use every day while giving it the finish and durability your project requires.
4.25" x 7"
Pocket book
5.5 x 8.5"
Digest
6" x 9"
US trade
8" x 8"
Square
9" x 9"
Large square
8" x 10"
Portrait
8.5" x 11"
US letter
9" x 12"
Large portrait
And more...
Contact us for personalised format options!
Recycled
Several thicknesses available
Offset white
Several thicknesses available
Offset cream
Several thicknesses available
Satin coated
Several thicknesses available
Matte coated
Several thicknesses available
Glossy coated
Several thicknesses available
And more...
Contact us for other paper options!
Softcover
Perfect binding, paperback
Learn more
Hardcover
Adhesive case wrap, hardback
Learn more
Saddle-stitch
Saddleback, saddle-wire stitch
Learn more
Spiral
Wire-O, coil/comb binding
Learn more
No lamination
May be preferred in certain very specific cases, but ultimately exposes the ink to climatic hazards.
Gloss
Adds a shiny, vibrant touch that enhances the colour and brightness of the ink while repelling fingerprints and smudges.
Matte
Gives the cover a smooth, non-reflective finish. Achieved by applying a matt film that diffuses light and reduces glare.
Spot UV
Minimum: 100 copies. Transparent, glossy varnish used to highlight specific elements or letters in the title.
Black & white
All pages in grayscale
Enhanced black & white
All pages in grayscale
Mixed
Only pages in colour in CMYK, all others in grayscale
Colour
All pages in CMYK
Flaps
Up to 3 inches. Extension of the front and back covers that is folded into the book and can serve as a built-in bookmark.
Spot UV
Minimum: 100 copies. Transparent, glossy varnish used to highlight specific elements or letters in the title.
Dust jacket
Protective sheet added around the book printed on a paper lighter than the cover. For softcover & hardcover bindings.
Printed endsheets
For hardcover binding only. Sheets glued inside the book, directly on the inside of the front and back covers.
A team of experts to support your project
Our print and publishing team can help you at every stage of your calendar or planner project. We can guide you on layout, margins, page order, binding options, writing space, and file setup to ensure the final result is both functional and print-ready.
Whether your project is being designed in Word Canva, or Adobe InDesign, we help make sure the technical details are handled correctly before production.
FAQ about calendars and planners
How do I lay out my novel/non-fiction book?
To ensure that your book is produced in the most professional and aesthetic way, ideally your files should be prepared in advanced layout software such as Adobe InDesign. Thanks to our Graphic design & page layout service, one of our graphic designers can help you with this.
Alternatively, an online tool such as Canva can be used to create relatively high quality print files.
If your book contains images, avoid using Microsoft Word as much as possible.
What support do you offer in preparing my print-ready PDF files?
Once your quotation has been accepted, our pre-press team will be on hand to examine your files and give you advice on how to provide us with 100% compliant files.
What's the difference between a sheet and a page?
A sheet is a physical piece of paper that always has two pages: one on the front and one on the back.
At Rapido, we always express ourselves in terms of the number of pages on our quotes and in our communications, never in terms of the number of sheets.
What type of files do you need to print my novel/non-fiction book?
Like all professional printers, we need 2 separate PDF files: one for the inside of the book, the other for the assembled cover (except for books in spiral/wire’o binding, for which only 1 PDF file is required).
These PDFs must comply with a certain number of conditions concerning presentation, format, fonts, bleeds, image resolution and colour profile. For a full list of our technical requirements, visit our Printing guide section.
How do I calculate the spine width of my book?
The value of the spine depends on the number of pages in your book and the paper chosen; it is indicated on all our quotes. And don’t hesitate to use our free online spine calculator!
Personalized support
from start to finish!
We treat every book project as if it were our own: with the utmost care and unparalleled support. No detail will be overlooked along the way.
- Get in touch with your Rapido project manager
- Collaborate with specialists as needed
- Trust us to check that your files are print-ready
- Get a printed test copy within just a few days
- Have us produce your print run and deliver it to your door
Why Canadian authors work with us:
➥ In-depth files
verification
Our team of graphic designers thoroughly check all elements of your book’s layout
➥ Same quality
as top publishers
The highest book quality made with the latest generation digital presses
➥ Fastest turnaround
in Canada
Receive your print run in no more than 5-10 business days, regardless of format/binding
➥ Online production
tracking
Log in to your client portal and get real-time updates about the production process
➥ Outstanding
customer service
Have done 2 printing runs of books with Rapido now and have been so happy with the product itself and dealing with the company.
Both times we have had fast turn around and they have been nothing but accommodating and a pleasure to deal with.
We will continue to use Rapido in the future.
The paper was great, the ink actually showed better than the other test copy I had. Thank you so much for making this process easy and stress-free.
Finding a printing company that ticked all my boxes was one of my biggest worries, but thankfully, I am no longer worried about that because I will be printing with Rapido in the near future!
We were entirely pleased with Rapido.
From personal service, thoughtful attention and a great price, we will definitely be working with them again.
As for the speed of delivery, the name says it all!
I was simply amazed by the swiftness with which Rapido Books worked, and by the sheer excellence of the finished product. I am so proud of this book you just put out and want to thank you profusely for it.
Not only is your company “Rapido”, it is “Perfetto”. From now on, I will urge my editors to get their books produced by your company. You are in a class by yourself.
I am extremely pleased with my experience with Rapido Books: professionalism and quality would be two of many things which comes to mind.
My books are pictorial libraries, therefore quality of the images is of utmost importance, needless to say the quality was well beyond my expectation!
I give Rapido a 5 star for their services.
When I began my search for a possible printing company for the Saga I was told that Rapido gave excellent service. I admit that you have lived up to your reputation. Thank you for being as considerate and as professional as you have shown yourself to be. It has been a pleasure to do business with you.
Given the opportunity, I will certainly recommend Rapido to anyone in search of efficiency and execution.
I just had to write and express my gratitude for the service you provide. I couldn’t be happier with the results of the printing of my two previous books.
They were very professionally printed and the whole process was seamless and without any problems whatsoever. I have never had such an easy print job with excellent quality like yours. Thank you, thank you, thank you!!!
Rapido Books are very professional and efficient. They were very helpful and answered all our questions to help us make our final choice in the materials that would best fit our project. Once that was done the printing and delivery process was super fast and the end results were great.
Very satisfied with our experience and we will use their services again for future projects and reprints.
Rapido is ever responsive and ever professional.
Their prices are very reasonable, better than the big boys in the USA, and their workflow is efficient and straightforward, especially with their clever online system for quotes, file uploads, and invoices.
To top it all off, they are the fastest book printer in Canada, able to turn around books in a few days! Highly recommended.
Rapido is a friendly, honest and competent team. It’s a printing quality you can always rely on. They’re also always meeting deadlines.
Their team has ‘saved’ us on several occasions because they carefully check PDFs before printing. Which is surprisingly not the case everywhere! As a result, we’ve avoided a number of blunders that would have made people laugh… but not us!
As an author/publisher in Canada, I use Rapido for short-run, best-quality prints, including ARC copies, launch copies, and more. The materials and craftsmanship are superb.
Moreover, Rapido provides excellent instructions, advice, and service at every stage of the project. Thank you, Rapido!
Our experience with Rapido was wonderful.
Our publication house used Rapido’s services for our first professional collection of work. The team was very helpful in meeting our needs, were easy to reach out to for question, and came through with a beautiful final collections even through some tight turn around times on our end.
Very thankful for Rapido and their great work!
We print approximately 40 titles a year at Rapido. In other words, we appreciate their work!
Their good choice of paper, their flexibility regarding formats and bindings, and their short turnaround times make them valuable collaborators.
First experience with Rapido Books, and we are not disappointed.
We received support throughout the entire process. They were patient and professional in answering all our questions.
Thank you for the speed and courtesy of the staff!
